Using PDF Security to Protect Your Documents from Theft

Online publishing has grown tremendously over the years. The professional formatting style of PDFs has contributed to this process significantly. For example, it allows you to print and publish books digitally with minimum cost and without compromising on style.
Yet, even though digital publishing is great for both the publishers and the readers, it has a few pitfalls. One of the biggest issues facing online publishing houses is how to secure their products’ Intellectual Property Rights (IPR) against unauthorized sharing, copying, printing, and editing.

Online publishing has grown tremendously over the years. The professional formatting style of PDFs has contributed to this process significantly. For example, it allows you to print and
publish books digitally with minimum cost and without compromising on style. Yet, even though digital publishing is great for both the publishers and the readers, it has a few pitfalls. One of the biggest issues facing online publishing houses is how to secure their products’ Intellectual Property Rights (IPR) against unauthorized sharing, copying, printing, and editing.

How to Protect Against Unauthorized Access to Your Books
or Documents

You can secure your sensitive documents or books from unauthorized access with a PDF
security solution
that uses passwords and encryption (available in most PDF creation
software) or a PDF security solution that uses encryption and DRM controls.
With a PDF password security solution, you can enforce different levels of security for your
PDF files, including the following:
● Encrypt your documents to prevent access from prying eyes.
● Redact sensitive information.
● Use folder lock with a 256-bit key to secure a document or book.
● Restrict editing.
● Restrict copying
● Restrict printing.
Although the PDF security solution is extremely effective, it has a loophole. When you share
a PDF file that is secured with a password, you must also share the password so that people
can access it. If the recipient of the key (password) shares it with somebody else, then all
the security measures will come to naught. Once someone has the password to open a
PDF, they can easily remove any restrictions that has been applied to it.
Thus, small and big companies are increasingly turning to DRM with licensing controls as a
secure alternative. It allows you to share an encrypted PDF file without disclosing the key to
users.
It also has numerous security features, including the following:
● Locking PDFs to specific devices and thus preventing sharing
● Locking use to specific locations (i.e. office only)
● Preventing the right mouse click to copy and paste.
● Blocking short key functions, such as CTRL-A, CTRL-C, and CTRL-V.
● Stopping screen grabbing by use of printscreen and third-party applications.
● Limiting the number of views (of the document or book).
● Restricting the print feature completely or enforcing a limited number of prints.
● Expiring PDFs after a certain amount of time
● Tracking use
● Revoking access instantly
These measures will enable you to offer customized access to the user of your PDF files or
ebooks.

DRM also allows you to fix a timeline for a book. For example, you can restrict access to your
academic book to one semester or one year. In this way, no student will be able to share
the book with his or her juniors. This will continuously protect your IPR and revenue
stream.
Also, as DRM offers customizable security features, you can adapt it to secure the type of
information that you are selling or sharing online.
Furthermore, DRM comes with a simple pricing model that can be used for as many
documents as you want.

How to Stop the Reprinting of a Book or Document?

DRM can also prevent printing of PDF files. Additionally, it allows you to put a detailed
watermark on your documents which will discourage unscrupulous users from illegally
taking photos and sharing your content. You can put the watermark on the PDF file in such
a way that it would not affect the reading quality.

Will DRM Affect the Reading Experience of Legitimate Users?

The best thing about using DRM is that it can be customized as per your specific business
needs. So, if you want to enforce some restrictions on a book that you have sold, then you
can do so through DRM. And, as it allows you to impose different kinds of restrictions while
viewing or sharing a PDF document, it is perfect for both small and big enterprises that
share or sell PDF documents online.
So how do you protect your documents from theft? Do you’ve any questions? Please feel
free to leave your comments or questions below, we’d love hearing from you.